Rhode Island Publishers Insurance Policy Information
Rhode Island Publishers Insurance. A publishing business might seem like a business without many risks, but many things can happen daily to destroy your business. As the owner of a RI publishing company, you should always ensure you have the proper protection for your business. There are several different publishing house insurance polices and we'll take a look at how you can get the right one for your business. Getting the right Rhode Island publishers insurance is a matter of knowing the risks you face and what you need to protect.
Magazine publishers produce periodicals that provide articles, cartoons, news, photographs, reports, and stories relating to the interests of magazine's subscribers. They may be published on a weekly, bimonthly, or monthly basis, or at other periodic intervals. Magazines may include advertising, advice, commentary by editors or subscribers, community calendars, coupons, and entertainment for their readers. Magazine publishers may limit print content to that provided by staff or buy or commission works by independent authors or artists.
When a work is approved for publication, an author's manuscript is edited and proofread, and an artist's graphic design is finalized. Processing steps include computer text and artwork programs, printing, binding, marketing, and shipping directly to customers or to wholesalers or retailers. Each process may be completed by either employees or independent contractors. Some periodicals are now published on the Internet, where customers pay a fee to view or download the contents of the magazine.
Rhode Island publishers insurance protects your shop from lawsuits with rates as low as $47/mo. Get a fast quote and your certificate of insurance now.
What Are The Risks Involved In The Publishing Business?
There are many dangerous equipment and chemicals used in the publishing business which you need to protect your business for. Equipment such as forklifts, printing presses, and packaging equipment can prove hazardous. The employees of a publishing business are always at risk. Not only are the employees affected but also the buildings you use for your publishing business. Unpredictable events could damage the buildings you use for operation outside of your control. If a storm destroys one of your buildings, then this could delay production in your business.
In addition to employees getting injured and the buildings, you use for your business being damaged there is also the risk of your business being sued for negligence. To fully protect we'll take a look at the different types of Rhode Island publishers insurance.
Major Types Of Protection For Your RI Publishing House
Business Property Insurance - This insurance protects the buildings and their contents from damage. As a RI publishing business, this is critical to the success of your business. Having this insurance protects your computers, office equipment, furniture, supplies and other inventory if they get damaged. Business Interruption Coverage is also a part of this coverage. If you have to relocate your business or fire destroys your business, then compensation is provided with this coverage.
Commercial General Liability Insurance - Anytime bodily harm or damage to property happens as a result of your negligence you'll be protected with this type of Rhode Island publishers insurance.
Equipment Breakdown Insurance - Any time equipment breaks down in your business you will be protected if you have this insurance. If a printing press or binding machine develops a problem this insurance will handle the costs associated with it.
RI Commercial Auto Insurance - Covers the vehicles you use for your business. What this insurance does is that it provides you with protection if a claim is made against your business for property damage or bodily harm cause by a vehicle owned by your business. Having this insurance gives you the protection you need for your publishing business vehicles.
Umbrella Insurance - The limit of your underlying liability insurance may be too low. If this is the case, you can always purchase excess liability coverage with umbrella insurance. When the limits of your other policies are exhausted, then this insurance provides the extra protection you need.
Publisher Liability Insurance - This Rhode Island publishers insurance protects you from lawsuits made against your publishing company for the content you publish. As a publishing business, the content you produce on a mass scale can put you at risks for liability lawsuits.
Workers Compensation - While on the job there many times your employees could be injured. For this reason, you must ensure that you do everything you could to keep them protected while working. Workers' compensation coverage will give you the ability to protect your employees properly. In addition to be being mandated for any non-owner employees, RI workers comp is the most affordable way for you to protect your employees from work-related injuries. If an employee is injured and needs medical attention, then workers' compensation will help with any medical bills. If an injury on the job results in a fatality, then this insurance pays benefits to the surviving family.
RI Publisher's Risks & Exposures
Premises liability exposures are limited as visitors are generally confined to designated waiting areas and offices. If there are tours or events on premises, slips and falls can be reduced through good housekeeping and maintenance. Floor coverings must be in good condition, with no cracks or holes. Steps and uneven floor surfaces should be prominently marked. There should be well-marked sufficient exits with backup lighting systems in case of power failure.
Parking areas and sidewalks should be in good repair and free of ice and snow. Fumes, dust, and noise may be nuisance hazards to neighboring properties. Employees who serve liquor should be trained to recognize the effects of intoxication. A procedure should be in place to deny service to underage or intoxicated visitors. Off-site exposures include employees selling advertising and marketing products. There should be procedures as to how they carry out their duties, particularly policies regarding entertainment of authors, graphic designers, and customers.
Professional liability exposure is from publishing activities, including allegations of copyright infringement, libel or slander, defamation of character, invasion of privacy, failure to check the authenticity of the material, and breach of confidentiality. Contractual agreements with authors and graphic designers should be written and include verification of originality and authenticity. All copy, including changes, must be documented in writing before the run begins. There should be a procedure in place for correcting factual errors, including posting corrections on the Internet. All ad copy must be in writing from the customer with a sign-off. An editor must review all stories prior to publication and check for plagiarism, libel, and copyright infringements.
Environmental impairment exposure is minimal if no printing is done by the publisher. If there is printing on the premises, inks, and solvents used may be toxic or corrosive and may contaminate the air, ground, or water. Spill procedures must be in place to prevent the accidental discharge of inks through the drains. Contracts should be in place to dispose of all environmentally dangerous chemicals in accordance with federal and state guidelines.
Workers compensation exposure may be limited to those of an office and warehouse if all publishing processes are handled by independent contractors. Repetitive motion injuries due to computer work can be prevented with ergonomically designed workstations. Back injuries, sprains, and strains should be controlled in the warehouse area by teaching proper lifting techniques and supplying dollies and forklifts for heavy items. If full press printing is used, hearing impairment from noise, foreign objects in the eye, and slips and falls are common.
Equipment operators must be thoroughly trained. Machinery must have safety guards to prevent accidental injury to employees, such as cuts or crushing. The use of inks, solvents, and other chemicals can result in eye injuries, respiratory problems, or contact dermatitis.
Injuries can result from loading and unloading vehicles. Drivers of forklifts and vehicles may be injured in collisions. Additional exposures arise from the use of independent contractors and whether employees go on overseas assignments, visit dangerous or exotic locales, do undercover investigations, or participate in contests and dangerous or hazardous activities while on the job.
Property exposures from fire depend on the processes performed by the publisher. If no printing is done on premises, exposures will be limited to electrical wiring, heating and air conditioning systems used in offices and warehouses for storage of combustible finished stock, which is susceptible to damage from fire, smoke, and water. Many publishers are now using computers to print their materials. Many others use independent printers.
If printing is done on premises, ignition sources may include overheating of presses, accumulations of dust from cutting operations, and flammable liquids and solvents. Electrical wiring must be well maintained and meet current codes for the occupancy. Flammable liquids should be stored away from processing machinery and finished items. There should be automatic shutoffs to prevent overheating. Without adequate ventilation systems, dust can explode and cause a fire. Flammable liquids should be stored away from the machinery with only one day's supply in the processing area.
Smoke detection and fire suppression devices are highly recommended. Finished items should be stored separately from raw materials and the processing area. Poor housekeeping may be a serious fire hazard. Unless disposed of properly, greasy, oily rags (such as those used to clean the machinery) can cause a fire without a separate ignition source. Smoke detection and fire suppression devices are highly recommended. Refueling and recharging of forklifts should be limited to well-ventilated areas away from combustibles. Smoking should be prohibited. Theft is a consideration due to the number of computers and printers on premises. Security should be appropriate to the area.
Business interruption and extra expense exposures can be high if foreign-made or specialized printing presses are used due to the length of time needed for repairs or replacement. Magazines must be mailed on time to meet commitments to advertisers. If a loss should occur, extraordinary expenses must be expended to meet these expectations.
Equipment breakdown exposures include malfunctioning production equipment, ventilation electrical control panels and other apparatus. A lengthy breakdown to production machinery could result in a severe loss, both direct and under time element.
Crime exposure is from employee dishonesty. Background checks, including criminal history, should be performed on all employees handling money. An effective check and balance system must be in place to prevent the creation of fraudulent vendors and siphoning off money into those accounts. All billing, ordering, and disbursements should be handled as separate duties. Regular reconciliation and audits are vital. Physical inventories of all equipment and stock should be conducted on a regular basis to prevent inventory theft.
Inland marine exposure is from accounts receivable if the publisher bills customers, computers (which may include computer-run production equipment), and valuable papers and records for artwork, contracts, copyrights, and manuscripts. Copies should be made of all data and kept off site for easy replication in case of loss. Original manuscripts and other rare papers should be copied and stored in a separate area with specialized controls and security. There may be a bailees exposure from art or manuscripts owned by others. Goods in transit is an exposure if the publisher delivers finished products to customers.
Business auto exposures may be limited to hired and non-owned for employees running errands. If the publisher picks up supplies or delivers products to customers, the exposure increases due to the potential for overturn and spillage. If vehicles are provided to reporters and salespersons, there should be a written policy regarding personal and permissive use. All drivers must have appropriate licenses and acceptable MVRs. All vehicles must be maintained with records kept at a central location.
The Bottom Line
Having the right protection for your business is important. To adequately protect your business you must have insurance. Getting the right insurance for your publishing business comes down to knowing your business and what you need to protect it. Speak with an experienced insurance agent about your publishing business and find the protection that is right for you.
Rhode Island Economic Data, Regulations And Limits On Commercial Insurance
If you are considering starting a business, it's important that you choose the right location for your operation. Ensuring that the area offers the right market and demographics that will benefit from and be interest in the goods and/or products that your business intends on providing are vital for your success.
If you are thinking about starting a new company in Rhode Island or would like to expand the operations of an existing company into the state, it's crucial that you ensure the state offers a healthy climate that will allow your business to reap as much success as possible.
By assessing the employment rate of a state, as well as the key business sectors that are thriving there, you can determine if Rhode Island is a practical location for your company. Additionally, to ensure that you are in compliance with the law, it's imperative that you are aware of the commercial insurance coverage that business owners are required to carry in the state.
Below, we offer an overview of the economic trends and commercial insurance requirements in the Plantation State so you can determine if it will be a good location for your business.
Economic Trends For Business Owners In Rhode Island
As of December, 2019, the Bureau of Labor Statistics reported that the unemployment rate in the state of Rhode Island was 3.5%, which was on-par with the national average, which was also 3.5% at the same time.
Economists credit favorable taxes, the close proximity to regional markets, and the diverse workforce for the state's health economy.
In regard to locations within the state that offer the best opportunities in the Ocean State, urban areas are ideal. This includes:
The suburban regions that surround the state's metropolitan areas also offer favorable conditions for businesses.
Businesses of varying sizes and in a variety of industries are thriving in RI. At the time of writing, the sectors that are seeing the most activity in Rhode Island include:
- Financial services
- Health care
- Hospitality and tourism
- Professional services
Commercial Insurance Requirements In Rhode Island
The Rhode Island Division of Insurance Regulation regulates insurance in RI. Rhode Island mandates very few forms of insurance coverage by law. They enforce worker's compensation.
Rhode Island requires you to have worker's compensation insurance if you have four or more employees on a regular basis. This includes part-time employees, family members, minors, and immigrant employees. It is not required for independent contractors or domestic employees, though you should check to make sure any contractors you have are true contractors, and not employees.
Rhode Island also requires all business-owned vehicles to be covered by commercial auto insurance. Other types of business insurance that business owners should carry depend on the specific industry.
Additional Resources For Advertising, Marketing & Media Insurance
Learn about small business media liability insurance - a specialized form of professional liability insurance that provides protection for legal claims brought by third parties.
- Advertising Agency
- Call Center
- Graphic Arts
- Graphic Designers
- Market Research Firm
- Marketing Consultant
- Public Relations
- Search Engine Services SEO
- Social Media Consultant
Media operations are fast-paced businesses with unique property and liability insurance exposures. They depend more and more on computer systems and up-to-date software programs. These businesses usually have extensive contracts with both freelance individuals and corporations.
In addition, personal injury liability and confidentiality issues must be addressed. Insurance coverage for these concerns must be as comprehensive, flexible and responsive as the organization seeking it.
Advertising and Media Liability Insurance provisions are not standardized, so it is critical to carefully review a particular form's basic features and available coverage options. While some carriers offer coverage on an open perils basis, most will provide coverage only on a named perils basis.
The named perils generally include coverage against allegations involving defamation, disparagement of an individual's reputation, product disparagement, invasion or infringement of the right of privacy, infliction of emotional distress, plagiarism, piracy, infringement of copyright, trademark, or other intellectual property, newsgathering torts such as trespass and assault, unfair competition with respect to other covered communication perils, and errors and omissions.
Coverage can be written on a claims-made basis or on occurrence-based forms. The occurrence basis affords additional protection to the insured as coverage is provided for a claim or event occurring during the policy period, even if the coverage expires or is cancelled or nonrenewed.
Most media liability policies provide a Limit of Liability per event, plus an Aggregate Limit of Liability for all events covered during the policy term. Some carriers now offer coverage without requiring an Aggregate Limit of Liability. Such a policy is an advantage to the insured as this eliminates the fear that the policy limits will run out before the policy expires.
Minimum recommended small business insurance coverage: Building, Business Personal Property, Business Income with Extra Expense, Employee Dishonesty, Money and Securities, Accounts Receivable, Bailees' Customers, Computers, Valuable Papers and Records, General Liability, Employee Benefits Liability, Professional and Advertising Liability, Umbrella Liability, Hired and Non-owned Auto Liability & Workers Compensation.
Other commercial insurance policies to consider: Earthquake, Equipment Breakdown, Flood, Computer Fraud, Forgery, Special Floater, Cyber Liability, Employment-related Practices Liability, Business Automobile Liability and Physical Damage, Foreign Automobile Liability and Physical Damage, Foreign Workers Compensation, Repatriation Expense and Stop Gap Liability.
Request a free Rhode Island Publishers insurance quote in Barrington, Bristol, Burrillville, Central Falls, Charlestown, Coventry, Cranston, Cumberland, East Greenwich, East Providence, Exeter, Foster, Glocester, Hopkinton, Jamestown, Johnston, Lincoln, Little Compton, Middletown, Narragansett, New Shoreham, Newport, North Kingstown, North Providence, North Smithfield, Pawtucket, Portsmouth, Providence, Richmond, Scituate, Smithfield, South Kingstown, Tiverton, Warren, Warwick, West Greenwich, West Warwick, Westerly, Woonsocket and all other cities near me in RI - The Ocean State.
Also find Rhode Islan insurance agents & brokers and learn about Rhode Island small business insurance requirements for general liability, business property, commercial auto & workers compensation including RI business insurance costs. Call us (401) 371-8771.