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Graphic Arts Insurance Virginia Policy Information

VA Graphic Arts Insurance

Graphic Arts Insurance Virginia. Whether you design websites, pamphlets, posters, marketing materials, signs, corporate logos, or any other type of digital or printed artwork, as a graphic artist, the services you provide are invaluable.

Graphic arts include various types of art forms used for design, advertising, or publishing purposes, including two-dimensional drawings, paintings, photography, and computer-generated images.

Graphic artists use their imaginations to develop the art, then may print using a computer or outsource the reproduction of more complicated imagery or processes such as monotyping or wood prints. Web design services may be offered. Delivery service may be offered to customers.

You've worked hard to get to where you are and have invested a lot in your business. Honing your craft, getting all necessary certifications, setting up your work space, marketing, landing clients, hiring employees, and making sure that the services you provide meet the needs of your clients; you have a lot on your plate and you want to ensure that you are as successful as possible.

When you're setting your graphic art business up, there's one thing that's vital to your success and that you don't want to overlook: graphic arts insurance Virginia coverage.

Why do you need to be insured? What type of coverage do you need to carry? Read on to find out why commercial insurance is so important and how you can ensure your VA business is protected.

Graphic arts insurance Virginia protects graphic artists from lawsuits with rates as low as $27/mo. Get a fast quote and your certificate of insurance now.

Why Do Graphic Arts Businesses Need Insurance?

Just like a business in other industries, as a graphic artist, you face numerous risks. Some of those risks are similar to the risks that all businesses face, and some are unique to your industry.

Examples of some of the risks that graphic arts businesses face include:

  • A client could file a lawsuit against you claiming that you didn't deliver the results you promised
  • A third-party could suffer an injury while on your commercial property
  • An employee could sustain a work-related injury
  • You may have to shut down your office for a prolonged period of time
  • Your computer system could be compromised in a cyberattack
  • Your office could be damaged by an act of nature, theft, or vandalism

These are just a few examples of the types of incidents that could arise, and as the owner and operator of your VA graphic arts business, you are liable for any unforeseen circumstances that come up. In other words, you will be required to pay for the related expenses, and as you can imagine, those expenses can be quite exorbitant.

That's why it's so important to have the right type of graphic arts insurance Virginia coverage.

If you're insured and something does go wrong, instead of having to pay for the related expenses out of your own pocket, your insurer will cover the related costs for you. If something does go wrong, as long as it's covered by your policy, you won't have to shell out the money, which means that you could save a substantial amount and potentially avoid financial ruin.

What Type Of Insurance Do Graphic Arts Businesses Need?

There are several types of graphic arts insurance Virginia coverage that graphic artists require, but the specific types of policies you'll need depend on the unique factors that pertain to your VA business; where your office is located, the specific type of graphic arts work you do and the clients you work with, as well as whether or not you employ a staff.

In order to make sure that you have the coverage you need, it's important that you consult with a reputable insurance agent. An experienced broker will be able to help you develop a robust plan that will offer you all of the coverage you need to properly protect your business.

Here's a look at some of the vital types of graphic arts insurance Virginia coverage that you'll want to have:

  • Commercial Property: This coverage will protect your VA graphic arts business from acts of nature, theft, or vandalism that may impact your business, as it will pay for any repairs that need to be made or items that need to be replaced.
  • Commercial General Liability: To protect yourself from third-party liability property damage and personal injury claims, you'll need this type of coverage. It will cover the cost of legal defense fees and settlements if someone files a lawsuit against you.
  • Cyber Insurance: If your computer systems are hacked and your intellectual property or the property of a client is compromised, this coverage will help to pay for the related expenses.

These policies are just a few examples of the type of graphic arts insurance Virginia you'll need to carry as a VA graphics artist.

VA Graphic Arts' Risks & Exposures

Premises liability exposures are generally minimal as visitor access is limited to offices or conference rooms where the design may be discussed away from production areas. Slips and falls can be reduced through good housekeeping and maintenance. Aisles must be kept clear, and floor coverings must be in good condition.

Steps and uneven floor surfaces should be prominently marked. Sufficient exits must be provided and be well marked with backup lighting systems in case of power failure. Parking areas and sidewalks should be in good repair and kept clear of ice and snow.

There should be a disaster plan in place for unexpected emergencies. If some of the work is outsourced, certificates of insurance should be maintained to verify that adequate limits of liability are carried.

Environmental impairment exposure can be high if printing is conducted on premises due to waste disposal of the inks and solvents which can contaminate groundwater, soil, or air. Spill procedures must be in place to prevent the accidental discharge of inks through the drains. Contracts should be in place to dispose of all environmentally dangerous chemicals.

Professional liability exposure comes from errors and omissions which can range from blurry images or type to miskeying prices in an advertisement to missing a critical deadline. All copy, including changes, must be documented in writing and signed by the customer before the run begins.

If web sites are designed, the graphic artist is responsible for all content. Allegations of trademark or copyright infringement can result in substantial damages.

Workers compensation exposure may be limited to that of an office if design work is done on computers. Potential injuries include eyestrain, neck strain, carpal tunnel syndrome, and similar cumulative trauma injuries that can be addressed through ergonomically designed workstations.

The exposure increases if processes include the use of chemicals or machinery. Workers can be injured by electrical shocks, excessive heat, slips and falls, back sprains from lifting, cuts, dust inhalation, foreign objects in the eye, and hearing impairment from noise. Workers should be trained in material lifting and the proper use of conveying devices. Continual standing can result in musculoskeletal disorders of the back, legs, or feet.

Employees working with presses can be injured by fingers or hair being drawn into the machine or coming into contact with moving parts. Training is required for any employee operating machinery or forklifts. Guards on machinery must be maintained.

Safety equipment is a must. All employees must be informed of the possible effects of chemicals so that they can recognize early warning signs of problems.

Property exposures may be limited to office equipment such as computers and photocopies if the designer outsources more complicated printing operations. If printing or woodworking is done on premises, exposures will be high due to the combination of flammable liquids, primarily inks, dyes, lacquers, and solvents, wood dust, molds, the large quantities of combustible paper stock, the use of hot metals and molds, and numerous ignition sources from the printing machinery and equipment.

Electrical wiring must meet current codes and be adequate for the occupancy. Ongoing maintenance of equipment is critical as even a small fire can result in substantial damage. There should be automatic shutoffs to prevent overheating of the machinery. Fire or explosion can result from the accumulation of dust particles from paper. Smoke detectors and fire suppression devices are highly recommended.

Extension cords should not be used. Flammable liquids must be stored in a cool place away from heat sources with no more than one day's supply in the processing area. Finished items should be stored separately from raw materials and the processing area. Smoking should be prohibited.

To prevent theft, there should be appropriate security controls including physical barriers to prevent entrance to the premises after hours and an alarm system that reports directly to a central station or the police department.

Business interruption exposures can be high due to the length of time needed for repairs or replacement and the unavailability of backup resources.

Inland marine exposure is from accounts receivable if the studio offers credit, bailees for items belonging to customers, computers (which may include computer graphic design software), goods in transit if deliveries are made, and valuable papers and records for customers' and vendors' information.

Copies of all records should be stored off site to enable easy restoration. There may be a fine arts exposure from expensive or unique artwork.

Crime exposure is from employee dishonesty. Background checks, including criminal history, should be performed on all employees handling money. There must be a separation of duties between persons handling deposits and disbursements and reconciling bank statements. Physical inventories and audits should be conducted at least annually.

Business auto exposures are normally limited to hired and non-owned for employees running errands. If vehicles are provided to employees to take home, there must be a written policy regarding personal and permissive use.

All drivers and those family members who may use the vehicles must have appropriate licenses and acceptable MVRs which are checked regularly. Vehicles must be maintained on a regular basis with the records kept in a central location.

Graphic Arts Insurance - The Bottom Line

To discover what kinds of graphic arts insurance Virginia coverage you'll need to fully protect your business, speak with a reputable broker who specializes in commercial insurance for graphic artists.

Virginia Economic Data & Small Business Insurance Information

Made In Virginia

If you're planning on starting a business, a lot of planning and factors need to be taken into consideration. Of course, having a great business model and offering valuable products and services are all keys to your success; however, there's something else that you need to take into consideration: where you're going to set up shop.

In order to reap the success that you hope for, you need to choose a location that offers favorable conditions for your specific business. If you operation isn't located in a location that can benefit from what you plan on offering, you aren't going to achieve the success that you desire.

For entrepreneurs who are thinking about Virginia as a location for their headquarters or a branch of their company, it's important to familiarize yourself with the economic trends in the commonwealth. It's also essential that you have a keen understanding in regard to the type of insurance coverage you'll need to carry to protect yourself, your clients, and your employees.

Business Economic Trends In Virginia

In regard to job growth, VA exceeds the rate of national job growth. As of February 2022, unemployment rates were at a historic low in The Volunteer State, with a rate of 3.2% throughout the state; 0.1% lower than the last historic low of 3.3% in October of 2018. That's lower than the national unemployment rate, which was reported to be 3.8% in February of 2019. Economists are forecasting continued job growth throughout the state into 2022.

The Commonwealth of Virginia has seen a dramatic upswing in economic growth in recent years. As of late 2022, the unemployment rate had fallen to a record low of just 2.9 percent; a significant difference compared to the national unemployment rate, which was 3.7 percent. In a one-year period, nearly 65,000 jobs were added. In 2019, the unemployment rate and economic growth of the state continues to be positive, and it expected to remain in the green well into 2022 and the future.

In regard to areas that offer the most favorable conditions for business owners, there are several. Metropolitan areas, including northern (Arlington, Fairfax, etc...), central (Richmond, Ashland, Lynchburg, etc...), and southern (Chesapeake, Newport News, Hampton, Norfolk, etc...) all afford great opportunities for entrepreneurs. However, virtually any location in the Commonwealth of Virginia can be considered favorable for business owners.

Industries that offer great promise in Virginia include:

  • Agriculture
  • Education and training
  • Finance
  • Healthcare
  • Information technology
  • Travel and tourism
Commercial Insurance Regulations & Limits In VA

The Virginia Bureau of Insurance regulates insurance in Virginia. Just like any other state in the country, there are regulations in place regarding commercial insurance. Business owners are required to carry certain types of coverage to protect themselves, their clients, and their employees.

Small businesses with 2 or more employees are required by VA state law to have workers comp insurance coverage.

If you use certain types of motor vehicles for business-related purposes, you'll also need to invest in commercial auto insurance coverage to protect your drivers, as well as other drivers on the road.

Additional Resources For Advertising, Marketing & Media Insurance

Learn about small business media liability insurance - a specialized form of professional liability insurance that provides protection for legal claims brought by third parties.


Advertising, Marketing And Media Insurance

Media operations are fast-paced businesses with unique property and liability insurance exposures. They depend more and more on computer systems and up-to-date software programs. These businesses usually have extensive contracts with both freelance individuals and corporations.

In addition, personal injury liability and confidentiality issues must be addressed. Insurance coverage for these concerns must be as comprehensive, flexible and responsive as the organization seeking it.

Advertising and Media Liability Insurance provisions are not standardized, so it is critical to carefully review a particular form's basic features and available coverage options. While some carriers offer coverage on an open perils basis, most will provide coverage only on a named perils basis.

The named perils generally include coverage against allegations involving defamation, disparagement of an individual's reputation, product disparagement, invasion or infringement of the right of privacy, infliction of emotional distress, plagiarism, piracy, infringement of copyright, trademark, or other intellectual property, newsgathering torts such as trespass and assault, unfair competition with respect to other covered communication perils, and errors and omissions.

Coverage can be written on a claims-made basis or on occurrence-based forms. The occurrence basis affords additional protection to the insured as coverage is provided for a claim or event occurring during the policy period, even if the coverage expires or is cancelled or nonrenewed.

Most media liability policies provide a Limit of Liability per event, plus an Aggregate Limit of Liability for all events covered during the policy term. Some carriers now offer coverage without requiring an Aggregate Limit of Liability. Such a policy is an advantage to the insured as this eliminates the fear that the policy limits will run out before the policy expires.

Minimum recommended small business insurance coverage: Building, Business Personal Property, Business Income with Extra Expense, Employee Dishonesty, Money and Securities, Accounts Receivable, Bailees' Customers, Computers, Valuable Papers and Records, General Liability, Employee Benefits Liability, Professional and Advertising Liability, Umbrella Liability, Hired and Non-owned Auto Liability & Workers Compensation.

Other commercial insurance policies to consider: Earthquake, Equipment Breakdown, Flood, Computer Fraud, Forgery, Special Floater, Cyber Liability, Employment-related Practices Liability, Business Automobile Liability and Physical Damage, Foreign Automobile Liability and Physical Damage, Foreign Workers Compensation, Repatriation Expense and Stop Gap Liability.


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Also find VA local small businesses by General Liability Class Code and learn about Virginia small business insurance requirements for general liability, business property, commercial auto & workers compensation including VA business insurance costs. Call us (703) 747-9779.

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