Book Publishers Insurance New York Policy Information
Book Publishers Insurance New York. Now, more than ever, book publishing is an invaluable industry. While it might seem like the rise of technology has minimize the importance of physical books, given the state of global affairs, the attack on free speech, and the vital need for real information, more and more people are shying away from online media and are returning to hardcopy books. With that said, book publishers are in high demand.
ny book publishers buy or commission an author's or artist's draft for publication. Most work only through agents, although some will consider unsolicited submissions from previously unpublished sources.
The agent's role is to negotiate copyrights and the royalties that will be paid. The books published may be for general audiences or targeted for specific markets such as academic institutions or religious organizations.
When a work is approved for publication, an author's manuscript is edited, and proofread, and an artist's graphic design is finalized. Processing steps include typesetting, typography, computer text and artwork programs, printing, lithography binding, marketing, and shipping directly to customers or to wholesalers or retailers.
Each process may be completed by either employees or independent contractors.
Book publishers include small independents that publish only one or two books to large conglomerates that publish thousands of books each year. Some books are published in audio format or in Braille.
Others are now published on the internet, or mobile devises where customers pay a fee to view or download the contents of the book.
If you're a publisher, your services are essential. While you always go above and beyond to ensure that you're meeting the needs of the clients you serve, despite your best efforts, there's always a chance that something could go wrong. To protect yourself from the unexpected, investing in the right type of commercial insurance is essential.
Why do book publishing companies need commercial insurance? What type of book publishers insurance New York should you invest in? Read on to find the answers to these questions and more.
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Why Do New York Book Publishers Need Insurance?
As a book publisher, your clients are entrusting you with their intellectual property. Not only are they expecting you to turn that property into neatly assembled, well-presented finished product, but they're also counting on you to protect their property.
In addition to being responsible for the property of others, if you employ a staff, you're also responsible for their safety and well-being; plus, you also have your commercial property to worry about.
Also being responsible for so many things, book publishers are also liable for anything that goes wrong. If you're the victim of a cyberattack and the digital manuscript that a client has sent to you is compromised, you'll be held liable for the related damages that could occur.
If the commercial property that your publishing house operates out of is damaged or any of the equipment you use is stolen, you'll be responsible for the associated costs. If one of your employees suffers a work-related injury, you'll have to reimburse them for any medical care that's needed and compensate them if they're unable to work while recovering.
The bottom line: as the owner and operator of a NY publishing company, if something unexpected happens, you could be looking at significant expenses. That's why commercial insurance is so important.
If, in the event that something does go wrong, your insurance company will cover the cost of the related expenses. In other words, investing in book publishers insurance New York can help to protect you from costly and unexpected expenses.
What Type Of Insurance Do NY Book Publishers Need?
The type of commercial insurance that book publishers will need depends on a variety of factors; where you're operations are located, the specific types of services you offer, the size of your operations, and whether or not you employ a staff, for example.
With that said, however, there are some key kinds of coverage that all book publishers should invest in. Examples of essential book publishers insurance New York policies needed are:
- Commercial Property: This type of coverage protects the physical structure of the building that your publishing company operated out of, as well as the contents within it, from acts of nature, vandalism, and theft. For instance, if a fire were to break out in your publishing company, commercial property insurance would cover the costs of repairing or replacing your anything that may have been damaged.
- Commercial General Liability: This kind of book publishers insurance New York protects you from third-party liability claims. For example, if a client or a vendor were to slip and fall while visiting your publishing house, sustained an injury, and filed a lawsuit against you, commercial liability insurance would cover the cost of your legal defense fees and any compensation that you could be ordered to pay.
- Workers' Compensation: If one of your staff members were to sustain an injury while at work, workers' comp insurance would cover the cost of any medical care that they might require, as well as compensate them their salary if they are unable to work while recovering.
The above are just a few examples of the different types of book publishers insurance New York to consider. To find out how you can protect your publishing business from any potential problems that may arise, get in touch with a knowledgeable and experienced commercial insurance broker.
NY Book Publishers' Risks & Exposures
Premises liability exposures are limited as visitors are generally confined to designated waiting areas and offices unless the publisher hosts warehouse sales. If the publisher offers tours or hosts "release parties" for new books on premises, slips and falls can be reduced through good housekeeping and maintenance.
Shelving for stock must be solidly constructed to prevent collapse. Aisles must be kept clear. Floor coverings must be in good condition, with no cracks or holes. Steps and uneven floor surfaces should be prominently marked. There should be well marked sufficient exits with backup lighting systems in case of power failure. Parking areas and sidewalks should be in good repair and free of ice and snow.
Fumes, dust, and noise may be nuisance hazards to neighboring properties. All employees who serve liquor must be trained in recognizing signs of intoxication. A procedure should be in place to deny service to underage or intoxicated visitors.
Off-site exposures include employees marketing products, book signings, and mobile bookfairs. There should be procedures as to how they carry out their duties, particularly policies regarding entertainment of authors, graphic designers, and customers.
Professional liability exposure is from publishing activities, including allegations of copyright infringement, libel or slander, defamation of character, invasion of privacy, failure to check the authenticity of material, and breach of confidentiality. Contractual agreements with authors and graphic designers should be written and include verification of originality and authenticity.
Textbook publishers should have a procedure in place for correcting factual errors, including posting corrections on the Internet. All copy, including changes, must be documented in writing before the run begins.
Editors should be responsible for checking for plagiarism and for investigating claims made in any book published.
Environmental impairment exposure is minimal if no printing is done by the publisher. If there is printing on the premises, inks and solvents used may be toxic or corrosive and may contaminate the air, ground, or water. Spill procedures must be in place to prevent the accidental discharge of inks through the drains. Contracts should be in place to dispose of all environmentally dangerous chemicals in accordance with federal and state guidelines.
Workers compensation exposures may be limited to those of an office and warehouse if all publishing processes are handled by independent contractors. Repetitive motion injuries due to computer work can be prevented with ergonomically-designed workstations. Back injuries, sprains and strains should be controlled in the warehouse area by teaching proper lifting techniques and supplying dollies and forklifts for heavy items.
If full press printing is done, burns, hearing impairment from noise, foreign objects in the eye, and slips and falls are common. Equipment operators must be thoroughly trained. Machinery must have safety guards to prevent accidental injury to employees, such as cuts or crushing.
The use of inks, solvents and other chemicals can result in eye injuries, respiratory problems, or contact dermatitis. Injuries can result from loading and unloading vehicles.
Drivers of forklifts and vehicles may be injured in collisions.
Property exposures due to fire depend on the processes performed by the publisher. If no printing is done on premises, exposures will be limited to electrical wiring, heating and air conditioning systems used in offices and warehouses for storage of combustible finished stock, which is susceptible to damage from fire, smoke, and water.
If printing is done on premises, ignition sources include overheating of presses, accumulations of dust from cutting operations, and flammable liquids and solvents. Electrical wiring must be well maintained and meet current codes for the occupancy. There should be automatic shutoffs to prevent overheating. Without adequate ventilation systems, dust can explode and cause a fire. Flammable liquids should be stored away from processing machinery and finished goods.
Finished items should be stored separately from raw materials and the processing area. Smoke detection and fire suppression devices are highly recommended. Bookbinding operations have numerous fire hazards including flammable adhesives and textiles. All boxes should be palletized and shelved. Aisle space should be adequate to prevent easy spread of fire. Stockpiling should be well below any fire suppression system to reduce damage from sprinklers.
Refueling and recharging of forklifts should be limited to well-ventilated areas away from combustibles. Smoking should be prohibited. Theft is a consideration due to the number of computers and printers on premises. Security should be appropriate to the area.
Business interruption exposures can be high if foreign-made or specialized printing presses are used due to the length of time needed for repairs or replacement.
Equipment breakdown exposures include malfunctioning production equipment, ventilation electrical control panels and other apparatus. A lengthy breakdown to production machinery could result in a severe loss, both direct and under time element.
Crime exposure is from employee dishonesty. Background checks, including criminal history, should be conducted on all employees handling money. An effective check and balance system must be in place to prevent the creation of fraudulent vendors and siphoning off money to those accounts.
All billing, ordering, and disbursements should be handled as separate duties. Regular reconciliation and audits are vital. Physical inventories of all equipment and stock should be conducted on a regular basis to prevent inventory theft.
Inland marine exposure is from accounts receivable if the publisher bills customers, computers (which may include computer-run production equipment), and valuable papers and records for artwork, contracts, copyrights, and manuscripts. All data should be duplicated and kept off site for easy replication after a loss.
Rare books and original manuscripts should be copied and stored in a separate area with specialized controls and security. There may be a bailees exposure from art or manuscripts owned by others.
Goods in transit is an exposure if the publisher delivers finished products to customers, holds book sales off premises, or attends conferences as a vendor.
Business auto exposures may be limited to hired and non-owned for employees running errands or may include a fleet of trucks for off premises sales. If the publisher picks up supplies or delivers products to customers, the exposure increases due to the potential for overturn and spillage.
If vehicles are provided to employees, there must be written policies regarding personal and permissive use. All drivers must have appropriate licenses and acceptable MVRs. Vehicles should be maintained with records kept at a central location.
Book Publishers Insurance New York - The Bottom Line
To protect your publishing business, employees and customers, having the right book publishers insurance New York coverage is essential. To learn what types of options are available to you, how much coverage you should invest in and the cost - speak to a reputable business insurance agent.
New York Economic Data And Commercial Insurance Requirements
The State of New York is famed for industry, particularly Manhattan and the surrounding areas. As such, it's no wonder why so many entrepreneurs look to do business in this state.
If you are thinking about starting up a business in NY, it's important for you to have an understanding of the status of the state, regarding its economy. It's also important to know about the insurance requirements for business owners in the Empire state.
Below, we offer a brief overview of New York's economic status, as well as the types of insurance policies business owners are legally required to carry, and policies that they should consider investing in.
The Economic Status Of New York State
While the economy is growing in the State of New York, it is lagging behind other states, in terms of growth. Overall, more jobs have been added in this state in recent years. In 2018, it is expected that this trend in job growth will continue; however, it will likely be at a slower pace than previous years.
If you are thinking about doing business in the Empire State, one of the best industries to consider is finance. It is predicted that this sector will contribute largely to the economy in 2022, as well as in the coming years. Healthcare services and education are also expected to see growth, as are the transportation industry, and professional and business services.
Insurance Requirements For Business Owners In NY
The New York State Department of Financial Services regulates insurance in the Empire State. Organizations that employ a staff of part-time or full-time workers that are either hourly or salaried are required to carry workers' compensation insurance. This type of insurance is required, no matter what size your staff is; even if it only consists of one W2 salaried person. You must also carry NY commercial auto insurance if you are using a vehicle to conduct any business affairs.
While there are no mandates surrounding commercial liability insurance, business owners in New York would be wise to invest in this type of coverage. Should a client or a contractor sue you for an accident or injury that happens at your place of work, or if a client claims you damaged his or her property, commercial liability insurance will protect you from having to pay the cost of legal fees and any settlements that may be awarded out of your own pocket.
Additional Resources For Advertising, Marketing & Media Insurance
Learn about small business media liability insurance - a specialized form of professional liability insurance that provides protection for legal claims brought by third parties.
- Advertising Agency
- Book Publishers
- Call Center
- Direct Mailing Services
- Graphic Arts
- Graphic Designers
- Magazine Publishers
- Market Research Firm
- Marketing Consultant
- Podcast Insurance
- Printers & Publishers
- Public Relations
- Radio Stations
- Search Engine Services SEO
- Social Media Consultant
- Television Stations
Media operations are fast-paced businesses with unique property and liability insurance exposures. They depend more and more on computer systems and up-to-date software programs. These businesses usually have extensive contracts with both freelance individuals and corporations.
In addition, personal injury liability and confidentiality issues must be addressed. Insurance coverage for these concerns must be as comprehensive, flexible and responsive as the organization seeking it.
Advertising and Media Liability Insurance provisions are not standardized, so it is critical to carefully review a particular form's basic features and available coverage options. While some carriers offer coverage on an open perils basis, most will provide coverage only on a named perils basis.
The named perils generally include coverage against allegations involving defamation, disparagement of an individual's reputation, product disparagement, invasion or infringement of the right of privacy, infliction of emotional distress, plagiarism, piracy, infringement of copyright, trademark, or other intellectual property, newsgathering torts such as trespass and assault, unfair competition with respect to other covered communication perils, and errors and omissions.
Coverage can be written on a claims-made basis or on occurrence-based forms. The occurrence basis affords additional protection to the insured as coverage is provided for a claim or event occurring during the policy period, even if the coverage expires or is cancelled or nonrenewed.
Most media liability policies provide a Limit of Liability per event, plus an Aggregate Limit of Liability for all events covered during the policy term. Some carriers now offer coverage without requiring an Aggregate Limit of Liability. Such a policy is an advantage to the insured as this eliminates the fear that the policy limits will run out before the policy expires.
Minimum recommended small business insurance coverage: Building, Business Personal Property, Business Income with Extra Expense, Employee Dishonesty, Money and Securities, Accounts Receivable, Bailees' Customers, Computers, Valuable Papers and Records, General Liability, Employee Benefits Liability, Professional and Advertising Liability, Umbrella Liability, Hired and Non-owned Auto Liability & Workers Compensation.
Other commercial insurance policies to consider: Earthquake, Equipment Breakdown, Flood, Computer Fraud, Forgery, Special Floater, Cyber Liability, Employment-related Practices Liability, Business Automobile Liability and Physical Damage, Foreign Automobile Liability and Physical Damage, Foreign Workers Compensation, Repatriation Expense and Stop Gap Liability.
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Borough Park, Bronx Park and Fordham, Brooklyn, Bushwick and Williamsburg, Canarsie and Flatlands, Central Brooklyn, Central Harlem, Central Queens, Chelsea and Clinton, East Harlem, East New York and New Lots, Flatbush, Gramercy Park and Murray Hill, Greenpoint, Greenwich Village and Soho, High Bridge and Morrisania, Hunts Point and Mott Haven, Inwood and Washington Heights, Jamaica, Kingsbridge and Riverdale, Lower East Side, Lower Manhattan, Manhattan, Mid-Island, North Queens, Northeast Bronx, Northeast Queens, Northwest Brooklyn, Northwest Queens, Port Richmond, Queens, Rockaways, South Shore, Southeast Bronx, Southeast Queens, Southern Brooklyn, Southwest Brooklyn, Southwest Queens, Stapleton and St. George, Staten Island, Sunset Park, Upper East Side, Upper West Side, West Central Queens, West Queens and all other NY cities & New York counties near me in The Empire State.
Also find NY local small businesses by General Liability Class Code and learn about New York small business insurance requirements for general liability, business property, commercial auto & workers compensation including NY business insurance costs. Call us (212) 235-2003.