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Electronic Data Processing Insurance Policy Information

Electronic Data Processing Insurance. Companies engaged in electronic data processing serve numerous branches of commerce and non-profit organizations by compiling valuable datasets.

Data processing operations perform accounting and record keeping functions for other businesses. The clients provide raw data in paper or electronic form from their operations.

The data processing firm enters the data for the client and provides the agreed-upon reports and reconciliations, which may include data cleansing and validation, sorting and classifying the data entered, and summarizing the results. The data is then stored for future use.

A data processing operation may be a captive of one major firm, may specialize in a group of related firms (such as a group of medical doctors), or may offer their services to the general public.

Data processors will program software at their own operation to provide the accounting and record keeping services to clients. They may also provide custom-developed software programs so that client firms can do their own data processing.

The information obtained over the course of electronic data processing may, for example, give businesses in the financial sector a significant competitive advantage.

Data processing companies, also sometimes referred to simply as "data processors", go through multi-step procedures that include collating, processing, interpreting, and storing data. This line of work heavily relies on high-value assets such as servers, computers, and electronic accounting machines.

While the role of electronic data processing across commercial sectors is only going to increase in the coming years, and businesses engaged in electronic data processing have the potential to be extremely successful, these companies also have to consider the many risks they face.

What types of electronic data processing insurance will best protect your financial health even if your EDP business is impacted by a major peril? Read on to learn more.

Electronic data processing insurance protects data services businesses from lawsuits with rates as low as $27/mo. Get a fast quote and your certificate of insurance now.

Below are some answers to commonly asked EDP insurance questions:

• What Is Electronic Data Processing Insurance?
• How Much Does Electronic Data Processing Insurance Cost?
• Why Do Electronic Data Processing Businesses Need Insurance?
• What Type Of Insurance Do Electronic Data Processing Businesses Need?
• What Does Electronic Data Processing Insurance Cover & Pay For?

Why Do Electronic Data Processing Businesses Need Insurance?

Companies dedicated to electronic data processing are vulnerable to the same risks as any other business. In addition, however, they face industry-specific threats that pertain to the value of the unique hardware they depend on and the risk that their data could be breached.

Just like any other commercial premises, the facilities and assets of businesses engaged in electronic data processing can fall victim to acts of nature - such as wildfires, severe storms, and earthquakes. The hazards of physical theft and vandalism are accompanied by the risk of cyber threats.

Electronic data processing companies also face another risk in the potential that their valuable hardware will become compromised, whether due to mechanical malfunctions or for any other reason.

In addition, employees may become injured while at work, or you may find yourself on the receiving end of a lawsuit that leads to exorbitant costs.

Despite your best efforts, the risk of catastrophic events can never completely be eliminated. Data processing companies can, however, carefully evaluate their insurance needs to guarantee that, even in the event of a major peril, they will not have to shoulder the massive costs alone.

In addition to the fact that certain types of electronic data processing insurance will be legally mandated, the fact that having adequate coverage can save your business from ruin represents the most important reason to invest in business insurance.

Electronic Data Processing's Risks & Exposures

Premises liability exposures are minimal since most client contact is done electronically or by mail. If clients visit the premises, they must be confined to designated areas so that they cannot view or overhear conversations regarding other clients' confidential information.

To prevent slips, trips, or falls, all areas accessible to clients must be well maintained with floor covering in good condition. The number of exits must be sufficient and well marked, with backup lighting in case of power failure. Parking lots and sidewalks need to be in good repair with snow and ice removed, and generally level and free of exposure to slips and falls.

Off-premises exposures arise from sales visits and examination of records at the client's premises. There should be policies and training as to off-site conduct by employees. Personal injury exposures arise from allegations of breach of confidentiality as employees dealing with clients have access to their records.

Professional liability and errors or omissions exposures are extensive. Records improperly entered could have a major impact on the client's firm as the reports generated are relied on for filing taxes and for making major business decisions.

The exposure increases if the firm fails to conduct thorough background checks to verify employees' credentials and education, if clerical workers are allowed to do tasks that only professionals should handle, or if error checking procedures are ignored or are inadequate.

Very serious losses may result from failure to document decisions and actions or to secure client approval.

Workers compensation exposure is limited to that of an office, although some firms have significant off-site work as well. As work is done on computers, potential injuries include eyestrain, neck strain, carpal tunnel syndrome, and similar cumulative trauma injuries that can be addressed through ergonomically designed workstations.

There may be a high stress factor during tax season as employees must work under deadlines. Back sprains and strains can result from lifting and other material handling if there is any moving of computers or related equipment.

If work is done at clients' premises, workers can be injured by slips and falls, assaults, or in automobile accidents.

Property exposure consists of an office operation. Ignition sources include electrical wiring, heating and air conditioning systems, wear, and overheating of equipment. Fire, smoke, and water can cause significant damage to equipment. Fire protection should consist of chemical applications instead of water.

Although computer equipment can be included as part of the business personal property coverage, better and more complete protection is available under an inland marine computer or EDP policy. The concentration of electronic equipment may be targeted by thieves. Appropriate security controls should be taken, including physical barriers to prevent access to the premises after hours and an alarm system that reports directly to a central station or the police department.

Business interruption is very high as the reconstruction of data, replacement of equipment, and duplication of records could cause an extensive shutdown.

Equipment breakdown exposures are high as the business is dependent on computers to process information for clients.

Inland marine exposures are accounts receivable if the center offers credit, computers, and valuable papers and records for clients' information. A computer or EDP policy is critical as it covers hardware, software, and media. There should be a frequent backup and off-site data storage.

The clients' records and valuable papers are typically originals that are difficult or expensive to recreate. A morale hazard may be indicated if the insured does not keep valuable papers and disks in fireproof file cabinets to protect them from smoke, water, and fire. Power failure and power surges are potentially severe hazards.

Duplicates should be kept off-site to allow for easy restoration. Off-site property exposures may be high as employees may have portable computers or home-site workstations.

Crime exposure is from employee dishonesty and computer fraud as data processors possess unique access to clients' personal financial information, including bank accounts and records. Potential for theft, directly or through identity theft, is great.

Background checks should be conducted on all employees. Hazards increase without monitoring procedures and securing all records to prevent unauthorized access. There must be a separation of duties between persons handling deposits and disbursements and reconciling bank statements.

Audits should be performed at least annually.

Business auto exposure is generally limited to hired and non-owned. If vehicles are provided to employees, there should be written procedures in place regarding personal use by employees and their family members. All drivers must have an appropriate license and an acceptable MVR. Vehicles must be well maintained and records kept in a central location.

What Does Electronic Data Processing Insurance Cover & Pay For?

Here are some examples of Electronic Data Processing (EDP) claims and how EDP insurance can help pay for the lawsuit:

Data Breach: If a company's electronic data is breached, resulting in unauthorized access or theft of sensitive information such as customer data, credit card information, or intellectual property, it can lead to a lawsuit. EDP insurance can help cover the costs associated with investigating the breach, notifying affected parties, providing credit monitoring services, and legal defense costs in case of a lawsuit.

Business Interruption: If a company's electronic data processing systems are disrupted due to events such as a cyber attack, natural disaster, or technical failure, it can result in significant business interruption and financial losses. EDP insurance can provide coverage for loss of income, extra expenses incurred to restore systems, and potential lawsuits filed by customers or partners due to the disruption.

Computer Fraud: If a company falls victim to computer fraud, where cyber criminals gain unauthorized access to their systems and manipulate data or steal funds, it can result in financial losses and potential lawsuits. EDP insurance can help cover the losses incurred due to computer fraud, including funds stolen and legal defense costs in case of a lawsuit.

Intellectual Property Infringement: If a company's electronic data, such as copyrighted content or proprietary information, is unlawfully used or reproduced by another party, it can lead to intellectual property infringement claims. EDP insurance can help cover the costs of legal defense, settlement, or damages awarded in case of a lawsuit related to intellectual property infringement.

Virus or Malware Attack: If a company's electronic systems are infected with a virus or malware, causing damage to data, systems, or disrupting operations, it can result in financial losses and potential lawsuits. EDP insurance can help cover the costs of restoring systems, recovering data, and legal defense in case of a lawsuit related to virus or malware attacks.

Network Security Liability: If a company's electronic systems are compromised, resulting in unauthorized access, theft of data, or other cyber incidents, and it is alleged that the company failed to implement adequate security measures, it can lead to network security liability claims. EDP insurance can help cover the costs of legal defense, settlement, or damages awarded in case of a lawsuit related to network security liability.

It's important to note that EDP insurance coverage and limits may vary depending on the specific policy and insurer. It's recommended to review the policy terms and conditions carefully to understand the extent of coverage and any exclusions. Consulting with a qualified insurance professional can also provide guidance on obtaining appropriate EDP insurance coverage for specific business needs.

Commercial Insurance And Business Industry Classification

• SIC CODE: 7374 Computer Processing And Data Preparation And Processing Services
• NAICS CODE: 518210 Data Processing, Hosting, and Related Services
• Suggested Workers Compensation Code(s): 8803 Auditor, Accountant, or Computer System Designer or Programmer - Traveling, 8810 Clerical Office Employees NOC, 8742 Salespersons or Collectors - Outside

Description for 7374: Computer Processing And Data Preparation And Processing Services

Division I: Services | Major Group 73: Business Services | Industry Group 737: Computer Programming, Data Processing, And Other Computer Related Services

7374 Computer Processing And Data Preparation And Processing Services: Establishments primarily engaged in providing computer processing and data preparation services. The service may consist of complete processing and preparation of reports from data supplied by the customer or a specialized service, such as data entry or making data processing equipment available on an hourly or time-sharing basis.

• Calculating service, computer
• Computer time-sharing
• Data entry service
• Data processing services
• Data verification service
• Key punch service
• Leasing of computer time
• Optical scanning data service
• Rental of computer time
• Service bureaus, computer
• Tabulating service, computer

Electronic Data Processing Insurance - The Bottom Line

To protect your EDP business, employees and clients, having the right electronic data processing insurance coverage is essential. To discover the types of policy options available to you, how much coverage you should invest in and the cost - speak to a reputable commercial insurance broker.

Additional Resources For Information Technology & Internet Insurance

Learn about small business IT technology insurance policies that help protect IT businesses, consultants & subcontractors from the unique risks that small tech businesses face when they work.

• Application Development
• Amazon Seller
• Artificial Intelligence
• Computer Electronic Repair
• Computer Programming
• Computer System / Network Developer
• Cyber Liability
• Data Breach
• eBay Sellers
• eCommerce
• Electronic Data Processing
• Electronic Data Processing Equipment
• Internet Business
• Internet Service Provider
• IT Consultant
• Online Store
• Social Media
• Software Developer
• Technology Services
• Telecommunications
• Website Design
• Specialty Computer

The information technology (IT) industry is constantly evolving and adapting to new technologies and trends. It is a critical component of many businesses and organizations, as it helps them to communicate, store data, and operate efficiently. However, the IT industry also faces unique risks and challenges that can lead to financial losses, legal issues, and damage to reputation. This is why it is essential for IT businesses to have commercial insurance to protect their assets and interests.

One of the main risks that IT businesses face is data breaches and cyber attacks. Hackers can gain access to sensitive information stored on a company's servers or systems, leading to data theft, identity theft, and other crimes. Insurance can provide coverage for these types of events, helping IT companies to mitigate the financial and legal consequences.

Another risk that IT businesses face is the possibility of equipment failure or malfunction. This can result in downtime and lost productivity, which can have a significant impact on a company's bottom line. Commercial insurance can help IT businesses to cover the costs of repairs and replacements, as well as any lost revenue or expenses incurred due to the equipment failure.

IT businesses may also face legal issues, such as intellectual property disputes or contract disputes with clients. Insurance can provide coverage for legal fees and damages, helping IT companies to defend their interests and protect their reputation.

Overall, the IT industry needs business insurance to protect against the many risks and challenges it faces. Without adequate coverage, IT businesses may be vulnerable to financial losses and legal issues that could impact their operations and success.

Minimum recommended small business insurance coverage: Business Personal Property, Business Income with Extra Expense, Equipment Breakdown, Computer Fraud, Employee Dishonesty, Accounts Receivable, Computers, Valuable Papers and Records, General Liability, Employee Benefits Liability, Errors and Omissions Liability, Professional Liability, Umbrella Liability, Hired and Nonowned Auto Liability & Workers Compensation.

Other commercial insurance policies to consider: Building, Earthquake, Flood, Real Property Legal Liability, Forgery, Cyber Liability, Employment-related Practices Liability, Directors and Officers Liability, Business Auto Liability and Physical Damage and Stop Gap Liability.