Florida Ballroom Insurance

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Florida Ballroom Insurance Policy Information

FL Ballroom Insurance

Florida Ballroom Insurance. Ballrooms - also referred to as dancing halls - were traditionally, of course, used to host balls. In the modern world, ballrooms can still serve this purpose.

They are more likely, however, to host more modern gatherings such as proms, weddings, smaller classical concerts, and even professional conferences. Despite the fact that ballrooms now fulfill a wider variety of functions, they retain the formal and majestic air people expect from them, and will have floors specifically designed to facilitate dancing.

If you own and operate a ballroom, or are considering taking this step, you will want your venue to become one where large gatherings of people can enjoy formal gatherings.

To maintain and expand such a business, it is crucial to consider the multitude of risks a ballroom is vulnerable to, and to implement measures to mitigate the damage such perils could lead to.

Investing in a comprehensive Florida ballroom insurance plan is an important part of any risk management plan, but what types of coverage might a dancehall need to carry? Discover more in this brief guide.

Florida ballroom insurance protects your dancehall from lawsuits with rates as low as $47/mo. Get a fast quote and your certificate of insurance now.

Why Do FL Ballrooms Need Insurance?

Like any other business, ballrooms are vulnerable by a wide range of perils. Some of the risks a ballroom can be confronted with are nearly universal in nature, while others are more specific to this particular field of commerce.

Although you can manage smaller mishaps on your own, some events are so catastrophic that they could jeopardize the future of the ballroom. By carrying outstanding insurance, you no longer face these risks alone - but instead share them with your insurance company.

Your FLballroom could be impacted, for example, by acts of nature as varied as earthquakes, wildfires, serious floods, and storms. The resulting damage to your building as well as other physical assets such as antique furniture or sound systems could itself be sufficient to drive you to bankruptcy, but you can further expect costly business interruptions. Theft and vandalism are two additional examples of common perils that may cause extensive damage.

Besides property damage and loss, liability is the other major risk category. An employee may become injured over the course of their job, or a guest might sustain injuries while present on your premises. Even poor marketing decisions have the potential to lead to drawn-out litigation.

Risk and uncertainty may be an integral part of owning a business, but by investing in comprehensive Florida ballroom insurance, a dancehall will be able to cope with any challenge much more easily.

What Type Of Insurance Do Florida Ballrooms Need?

The jurisdiction within which your ballroom is located, the nature of the building itself, the types of services you offer, the type of equipment you rely on, and your number of employees are just some of the factors that influence the precise nature of your insurance needs.

Because the process of acquiring appropriate insurance is complex and challenging, it is vital to consult a skilled commercial insurance agent. While every dancehall is unique, you will likely require the following forms of Florida ballroom insurance coverage:

  • Commercial Property - In the event of perils such as acts of nature, theft, vandalism, and accidental fires, commercial property insurance provides coverage for your physical building. Its contents, including lighting, sound systems, furniture, and computers, are also covered under these policies. Note that niche insurance companies may better serve you if you are seeking property insurance for a historic building.
  • General Liability - This type of insurance will protect you from the financial consequences of third party bodily injury or property damage claims, by covering your attorney fees and settlement costs. Claims of copyright infringement also fall under general liability insurance.
  • Workers Compensation - This form of Florida ballroom insurance coverage has the dual purpose of protecting your company and your employees; if an employee is injured in the workplace, it covers their medical bills as well as any lost income. Carrying workers' comp insurance further prevents employees from filing lawsuits in the event that they are injured at work.

While the types of Florida ballroom insurance coverage examine here protect dancehalls from many of the risks they can be exposed to, you may also require additional forms of coverage.

Commercial auto insurance and cyber insurance - which guards you from financial losses resulting from attacks on your electronic data - are just two examples. Only a commercial insurance broker who understand your unique business can offer you individualized guidance.

FL Dancehall's And Ballroom's Risks & Exposures

Premises liability exposure can be significant due to the large numbers of visitors on premises and the potential for slips, trips, and falls while dancing. Public and life safety code compliance is very important. Floor coverings must be in excellent condition.

Adequate lighting, marked exits and egress are mandatory. Steps must have handrails, be well-lit, marked, and in good repair. Parking areas should be maintained free of snow and ice.

Criminal background checks should be conducted for any employee supervising children or youth during dancing classes. The ballroom may have personal injury exposures from discrimination, defamation of character, wrongful eviction, false arrest, or unlawful detention.

Liquor liability exposure can be extensive if employees are not properly trained to recognize the effects of excessive alcohol consumption. Procedures must be in place for checking IDs and refusing to serve underage or intoxicates individuals. There should be a "cutoff" time well before the end of the activity to prevent visitors from excessive alcohol consumption prior to driving home.

Products liability exposure can be high if there is a restaurant on premises due to the potential for food poisoning from inadequate food storage, handling, and cooking procedures, or from foreign objects in food.

Workers compensation exposure is generally limited. Instructors may be hit or kicked by inexperienced students or suffer strains as they intervene to protect students from falling during dance classes. If instructors also entertain, they may sustain dance-related injuries such as sprains, slips, or falls.

Maintenance operations may result in lung, eye, or skin irritations from exposure to fumes during the floor refinishing process. Food service employees are exposed to possible burns and kitchen related cuts, slips, and falls.

Employees may be required to work at heights to change lights or to work on overhead equipment. Customers may become unruly and harm employees.

Property exposures are moderate due to electrical wiring for lighting and sound systems and the flammable coatings used to maintain the floors used for dancing. Electrical wiring must be up to code and adequate for operations.

Regular refinishing of the floor is required to maintain a good dancing surface. The refinishing process creates dust and fumes and involves the use of flammable liquids which should be stored away from ignition sources. There should be adequate ventilation during the refinishing operation to prevent the buildup of dust and flammable vapors. If cooking is done on premises, all cooking equipment must be properly controlled.

Crime exposure is from employee dishonesty and money and securities. Background checks should be conducted on all employees handling money. Employees who are in charge of ordering must not be the same who handle disbursements and billings. If there is cash admission or if a restaurant is present, all money should be counted by two employees before moving to a central secured area.

Regular deposits should be made and the number of cashiers should be limited. When tournaments, exhibitions, or other sponsored events occur, cash can increase considerably requiring extra security.

Inland marine exposure is generally limited to valuable papers and records for contracts with students and instructors. There may be accounts receivable if the ballroom bills students for classes, computer coverage for computerized sound and lighting equipment, or a theatrical property floater if a dance group performs offsite.

If the ballroom assumes responsibility for personal property of guests while on the premises, bailees customers coverage should also be considered.

Business auto exposure is normally limited to hired non-owned for employees running errands. If patrons are transported or valet or limo services are provided, all drivers must be properly licensed and have acceptable MVRs. All vehicles must be maintained on an ongoing basis and service documented.

Florida Ballroom Insurance - The Bottom Line

To learn more about the types of Florida ballroom insurance policies you'll need and how much coverage will cost, consult with a reputable broker that is experienced in business insurance.

Florida Economic Data And Commercial Insurance Requirements

If you are thinking about starting up a business in the state of Florida, it's important to understand the economic standing of the state before you set up shop. Furthermore, you should understand the rules and regulations regarding FL commercial insurance.

Made In Florida

With this information, you will be able to determine if Florida is the right place for your business, and if so, what type of insurance you will need to carry to protect yourself, your employees, and the people that you serve.

Economic Trends For Businesses In FL

Florida is known as the sunshine state, and the economic outlook for this state is just as bright as the weather. It is estimated that the economy in Florida will reach $1 trillion by the end of the 2021 calendar year. However, while financially, the economy is expected to boom, it is forecasted that job growth will decline.

The reason for the economic boom? While businesses do certainly contribute to the economy, industry isn't the reason why Florida's economy is expected to soar; the residents that move to the state are largely responsible for its economic growth. Approximately 898 people move to Florida every day, and those new residents bring a tremendous amount of income for the state.

In terms of job growth, the rate of new jobs has been its highest since 2007; however, it is forecasted to slow during 2018. Approximately 180,000 new jobs will be added in 2018, which is slightly less than the new jobs that were added in 2017.

The industries that contribute the most to Florida's economy include:

  • Agriculture
  • Aviation & Aerospace
  • Financial Services
  • Healthcare
  • International Trade
  • Life Sciences
  • Tourism
Commercial Insurance: Regulations & Limits In Florida

The Florida Office of Insurance Regulation regulates insurance in FL. The only type of coverage that business owners must carry is workers' compensation. Organizations in any industry must carry this type of coverage if they employ a staff of hourly or salaried workers. But, organizations that employ three or less people are not legally required to carry this type of coverage.

Business owners are also required to carry commercial auto insurance if they use any vehicles for their operations, such as making deliveries or transporting goods. Commercial liability insurance is another type of coverage that Florida business owners should consider carrying, though they are not legally required to have this type of insurance.

Additional Resources For Arts & Recreation Insurance

Read up on small business arts and recreation commercial insurance.


Arts And Recreation Insurance

Commercial insurance policies for arts, entertainment and recreation are specialized policies that protect against the unique risks that arts and recreation businesses face.

Performing artists and companies, entertainers including musical groups, theatre groups, comedians and more, writers, performers, photographers, videographers, DJ's and so many other types.

Professional liability coverage (errors and omissions) is needed in these cases to protect their financial interests due to mistakes, errors or omissions by these professionals in doing their jobs. Fr example - a bride and groom did not like the way their wedding photos turned out.

Or a wedding planner might plan a lavish wedding, but the bride's parents who are paying for it did not like the way it went. There is a lot of gray areas with arts, and you need to be protected if your clients don't agree with you that your work was what the agreed to.

If your business is involved with children, you need to review your coverages very carefully so certain important protections are not excluded. Abuse and molestation insurance might be needed to fully protect yourself in this instance.

Minimum recommended small business insurance coverage: Business Income with Extra Expense, Employee Dishonesty, Money and Securities, Accounts Receivable, Commercial Articles Floater, Computers, Valuable Papers and Records, General Liability, Employee Benefits Liability, Umbrella Liability, Hired and Non-owned Auto Liability & Workers Compensation.

Other commercial insurance policies to consider: Building, Bailees Customers Floater, Money and Securities, Cyber Liability, Employment-related Practices Liability, Business Auto Liability and Physical Damage and Stop Gap Liability.


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Also find Florida insurance agents & brokers and learn about Florida small business insurance requirements for general liability, business property, commercial auto & workers compensation including FL business insurance costs. Call us (954) 399-3996.

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