Ohio Property Manager Insurance Policy Information
Ohio Property Manager Insurance. Whether you manage a commercial or residential property, you are becoming increasingly apt to be sued. Property managers are often at the center of claims for various occurrences, including people becoming injured on the property.
Property managers screen tenant applications, implement leases, collect rents and security deposits, pay bills, and handle the overall property management functions, including arrangements for security, for residential and commercial building owners. Some contract out the performance of maintenance services and lawn care, while others do the actual service operations. In some cases, the manager will live on premises.
Even though you are only there to care for the building or complex on behalf of whoever owns it, if something goes awry, you can - and oftentimes, will - be looked at as the responsible party. Get the Ohio property manager insurance coverage that will keep you and your business protected.
Ohio property manager insurance protects your business from lawsuits with rates as low as $27/mo. Get a fast quote and your certificate of insurance now.
Liability Risks for OH Property Managers
Property managers are tasked with finding tenants and keeping them. They have the power to negotiate leases, sign legal documents, and enforce the provisions of leases on behalf of their employers. They can also collect rent, order repairs for the premises, conduct maintenance, ensure that guests and tenants are safe, and more. With each of the activities listed above, there is potential liability for the property manager. Ohio property manager insurance is what protects your business against lawsuits and claims.
How Property Management Coverage Can Help
The upkeep of the managed property and any liability arising from contract performance or negligence are often the sources of liability claims against property managers. Oftentimes the question becomes which party should be held liable: the property owner or the property manager. In general, the property manager is required to maintain commercial insurance on the properties being managed as well as liability insurance for the business - sometimes in several forms:
Commercial Property Insurance works to protect the assets of the property manager from losses caused by fire, smoke, hail, wind, and vandals. The property manager is usually responsible for maintaining this insurance on the buildings for which they are responsible, although this varies based on the individual contract the manager has with the owner of the property.
Business Interruption Insurance - sometimes called business income insurance, may be included with a commercial property insurance policy. This type of coverage provides protection for your income if you are unable to collect rental fees for a specific period of time due to a covered loss. For example, if the rental property is damaged due to fire or a storm. This insurance also allows you to bring in income while any repairs are undertaken that allow tenants to come back to the property.
Commercial General Liability gives you coverage if you, your employees or other company representatives cause injury to a person or property. For instance, if a tenant or a guest falls on the property and becomes injured, then the policy provides you coverage for claims that may arise. It will also cover any medical costs associated with the injury or accident and even pays for legal defense in some instances.
Errors And Omissions insurance (E&O), also known as professional liability insurance, protects you from lawsuits that occur when you are negligent in rendering professional services in your role as property manager. In addition, property managers may want to opt for a business owners' policy, also known as BOP, to bundle several coverage types together. Usually, a BOP policy provides property insurance coverage, liability insurance, and insurance to protect from business income loss. Several factors are used to determine if the business needs or qualifies for a BOP policy. These include the business' size, among other factors.
Importance of Property Management Liability Coverage
Another important type of coverage to think about as a property manager is professional liability coverage. This coverage can help if you:
- Fail to purchase the right amount of insurance, and as a result, the property owner experiences a loss
- Negligent or wrongful evictions of tenants
- Claims of discrimination by tenants or employees
- Other types of claims resulting from your failure to carry out your professional duties
Professional liability coverage pays for legal defense costs and judgements as well as attorney fees, court costs and more. Errors and omissions come with some exclusions, however, which may include exclusions for malicious, criminal, or fraudulent acts; bodily injury; property damage; punitive damage; worker's comp claims; other types of claims. In addition, you must think about non-owned auto insurance. This is coverage for personal and non-personal vehicles driven in the course of doing business. It can be added to the business' auto policy and general liability coverage.
Most businesses should purchase worker's comp policies for their workers. In most states, it's required by the government. If an employee becomes injured or ill due to work-related perils, this coverage pays monetary and ongoing income lost as well as medical costs.
Work with your insurance agent to find the right level of coverage for your needs as a property manager. Property manager's insurance is a very special type of coverage. Your insurance agent can review your particular situation to help you determine which levels of protection and types of coverage are essential for your ongoing success in your field and to protect you from financial loss if the unexpected happens.
Ohio Property Manager's Risks & Exposures
Premises liability exposures at the office include visits from building owners and prospective tenants. To prevent slips, trips, or falls, all areas accessible to visitors must be well maintained with floor covering in good condition. The number of exits must be sufficient, and be well marked, with backup lighting in case of power failure.
Parking lots and sidewalks need to be in good repair with snow and ice removed, and generally level and free of exposure to slips and falls. Off-premises exposures depend on the contract between the property manager and the building owner. While building owners are usually responsible for maintaining sidewalks, parking lots, and other exterior areas, these responsibilities may be transferred to the property manager by contract. If employees of the property manager handle maintenance and cleaning of rental property, spills, marring, scratched surfaces, or the upset or dropping of breakables, may occur.
Many of these fall under the care, custody, and control exclusion, and should be covered under inland marine. Wet, slippery floors from mopping can pose a slip and fall hazard to the tenants or employees and passersby. The absence of basic controls to minimize exposure to the public such as caution signs and the use of non-slip finishes may indicate a morale hazard.
If there is lawn care, hazards include injury or damage from stones or other debris thrown by power mowers, trimmers, and other equipment. Tree trimming may result in falling branches or debris that causes bodily injury or damages power lines or other property. Property managers often employ casual labor for outside work, with minimal time or budget for training. Failure to secure the premises during cleaning and completion of the work can result in arson, burglary, and robbery by unauthorized persons.
The property manager should have specific procedures addressing lockup and key control that include a final checklist by the supervisor of a particular client. Personal injury exposures include wrongful eviction, invasion of privacy, assault to the tenants or their employees, and discrimination. There should be clear, objective guidelines regarding tenant acceptability. Failure of the property manager to run background checks and review references on employees increases the hazard and reduces available defenses.
Environmental impairment exposures are moderate if lawn care is provided. The property manager may be required to obtain a license in order to apply herbicides or pesticides. Hazards include injury to tenants from dangerous fumes, injuries to eyes from overspray, and damage to property or pets from overspray. Improper application can damage the lawn and leach into the soil or water supply.
Workers compensation exposure may be limited to that of an office if maintenance and repair work is contracted to others. Because office work is done on computers, potential injuries include eyestrain, neck strain, carpal tunnel syndrome, and similar cumulative trauma injuries that can be addressed through ergonomically designed workstations.
The exposure is higher if the firm provides the maintenance and janitorial work. Casual labor, high turnover, and minimal training are all factors affecting losses. Workers can experience lung, eye, or skin irritations and reactions to the cleaning or lawn care chemicals. Slips, falls, and back injuries and hernias from lifting are common. If power-cutting equipment is used, cuts or amputations may occur. Employees can be assaulted while working at "off hours" in empty buildings. There should be close supervision to keep employees safe.
Property exposure usually consists of an office with equipment and supply storage. Ignition sources include electrical wiring, heating and air conditioning systems, wear, overheating of equipment, maintenance work, and cleaning chemicals and supplies. Should any of the chemicals and cleaners be flammable, proper labeling, separation, and storage is needed in approved containers and cabinets.
Inland marine exposures include accounts receivable if the firm offers credit, computers, contractors' equipment for maintenance and lawn care, and valuable papers and records for building owners' and lessors' information. Supplies and equipment kept on the customer's premises may be difficult for the property manager to safeguard and protect. If these are transported between jobs, potential causes of loss include theft, collision, and overturn.
Property managers often have a bailees exposure for customers' property in their care, custody, and control. For large-valued items like carpeting and draperies, a small spill or other damage could reduce the value of the entire item. Valuable papers and records include leases, which should be stored in fireproof cabinets. Duplicates of all data should be kept off premises for easy replication in the event of a loss.
Crime exposure is from employee dishonesty and money and securities. Hazards increase without proper background checks, along with monitoring procedures and securing of all records to prevent unauthorized access. All job duties, such as ordering, billing, and disbursing, should be performed by separate individuals and reconciled on a regular basis. Receipts should be issued for any cash payments received.
Bank deposits should be made on a timely basis to limit the buildup of cash on premises. Audits should be performed at least annually. Access to units must be limited to those authorized to do so, and access to master keys must be strictly controlled. Units should be rekeyed when there is a change in tenant.
Business auto exposures may be limited to hired and non-owned. Any employees who run errands for the property manager using their own vehicle must carry adequate underlying limits. If vehicles are provided to employees, there should be written procedures regarding personal use by employees and their family members. All drivers must have appropriate licenses and acceptable MVRs. Vehicles must be maintained and records kept in a central location.
Ohio Economic Data, Regulations & Commercial Insurance Minimum Requirements
If you're an entrepreneur, you know how important it is to research the location where you plan on setting up shop. No matter how how-quality and valuable the products and/or services your business offers may be, if you're situated in an area that isn't suitable for your operation (the wrong target demographic, a poor market, etc.), you just aren't going to achieve the success that you're hoping for.
If you're considering Ohio for your headquarters or for a new branch of your business, you definitely want to take the time to research the area before you set up shop. Below, we'll take a look at the economic trends of the Buckeye State, including employment rates and key industries that are thriving in the area. We'll also highlight some of the key forms of commercial insurance business owners need to carry when operating in Ohio.
Economic Trends for Business Owners In Ohio
The Buckeye State has seen a marked increase in job growth, which is indicated by the record low unemployment rate. According to the Ohio Department of Job and Family Services, as of April, 2019, the rate of unemployment was 4.3 percent; the lowest it's been in more than 18 years. In April the previous year, the rate was 4.6 percent, a difference of .03 percent in 1 year; however, and more notably, the rate has dropped .01 percent in just one month, as it was 4.4 percent in March, 2019. July, 2001 was the last time Ohio saw such a low level of unemployment, when the rate was 4.2 percent.
In January, 2010, the rate was an astounding 11.1 percent, so it's safe to say that there has been a definite decrease in the number of jobless people in the Buckeye State, which is a strong indication of the overall economy of the state.
The greater Cincinnati area is one of the best places for businesses in Ohio, where smaller cities are seeing the largest growth. Examples include Blue Ash, Beachwood, Independence, Sharonville, and Springdale. Industries that are thriving in Ohio include:
- Advanced Energy and Environmental Technologies
- Aerospace and Aviation
- Information Technology
- Logistics and Distribution
- Oil and Gas
Business Insurance Regulations In OH
The Ohio Department of Insurance regulates insurance in Ohio. Certain policies are mandated in Ohio, meaning business owners must carry specific types of coverage. Business owners can protect themselves, the customers they serve, the vendors they work with, and their workers from various risks by investing in the right type of insurance coverage. Coverages that are required include:
Workers Compensation - Most Ohio businesses with employees are required to pay for workers comp. If your OH business has just one employee, you're probably required to carry workers' compensation insurance. In Ohio, workers' compensation insurance is provided through the state - rather than through private insurance companies.
Other forms of insurance that business owners may be required by contract or municipality. The amount of coverage business owners need to carry for each policy vary and depend on a variety of factors, including the size of the operation, the number of employees, and the nature of operations.
Additional Resources For Real Estate Insurance
Learn about small business real estate insurance coverages including liability and commercial property policies for realtors, mortgage companies and more.
- Corporate Office Insurance
- Home Inspection Insurance
- Mortgage Broker Insurance
- Property Manager Insurance
- Real Estate Agents Insurance
- Real Estate Appraiser Insurance
For real estate professional liability policies, the insurance company agrees to pay amounts the insured is legally obligated to pay as damages because of a wrongful act. However, this insurance must cover the wrongful act.
The insurance company not only has the right to defend any suit brought against the insured, it also has a duty to do so. That duty, which can be very expensive, does not apply to suits brought for wrongful acts that this insurance does not cover.
What type of coverage is available for real estate agents who provide insurance advice? Any claim related to the sale or purchase of insurance is not covered. In addition, there is no coverage for any recommendations or advice regarding insurance or any failure to procure or maintain appropriate insurance.
Who is considered an insured under the Real Estate Agents and Brokers Professional Liability Policy? The named insured is an insured. The named insured is the entity or individual listed on the declarations. There can be multiple named insureds.
Any entity listed in the application as a predecessor organization is an insured. The named insured must be the entity's majority successor of interest with respect to the predecessor organization's financial assets and liabilities.
Are Real Estate Brokers Professional Liability policies written on an "occurrence" or a "claims-made" basis? Insurance is written on a claims-made basis, requiring that a claim must be reported to the insurer during the policy period or during the extended reporting period.
Minimum recommended small business insurance coverage: Business Personal Property, Business Income with Extra Expense, Employee Dishonesty, Money and Securities, Accounts Receivable, Computers, Valuable Papers and Records, General Liability, Employee Benefits Liability, Professional Liability, Umbrella Liability, Hired and Non-owned Auto Liability & Workers Compensation.
Other commercial insurance policies to consider: Building, Earthquake, Equipment Breakdown, Flood, Computer Fraud, Forgery, Cyber Liability, Employment-related Practices Liability, Business Auto Liability and Physical Damage abd Stop Gap Liability.
Request a free Ohio Property Manager insurance quote in Adel, Algona, Altoona, Ames, Anamosa, Ankeny, Asbury, Atlantic, Bettendorf, Akron, Alliance, Ashland, Ashtabula, Athens, Austintown, Avon, Avon Lake, Barberton, Beavercreek, Berea, Boardman, Bowling Green, Broadview Heights, Brook Park, Brunswick, Canton, Centerville city, Chillicothe, Cincinnati, Cleveland, Cleveland Heights, Columbus, Cuyahoga Falls, Dayton, Delaware, Dublin, East Cleveland, Eastlake, Elyria, Euclid, Fairborn, Fairfield, Findlay, Forest Park, Gahanna, Garfield Heights, Green, Grove City, Hamilton, Hilliard, Huber Heights, Hudson, Kent, Kettering, Lakewood, Lancaster, Lebanon, Lima, Lorain, Mansfield, Maple Heights, Marion, Marysville, Mason, Massillon, Mayfield Heights, Medina, Mentor, Miamisburg, Middletown, New Philadelphia, Newark, Niles, North Canton, North Olmsted, North Ridgeville, North Royalton, Norwood, Oregon, Oxford, Painesville, Parma, Parma Heights, Perrysburg, Pickerington, Piqua, Portsmouth, Reynoldsburg, Riverside, Rocky River, Sandusky, Shaker Heights, Sidney, Solon, South Euclid, Springboro, Springfield, Steubenville, Stow, Strongsville, Sylvania, Tallmadge, Tiffin, Toledo, Trotwood, Troy, Twinsburg, Upper Arlington, Wadsworth, Warren, Westerville, Westlake, White Oak, Whitehall, Willoughby, Wooster, Xenia, Youngstown, Zanesville and all other cities in OH - The Buckeye State.
Also learn about Ohio small business insurance requirements for general liability, business property, commercial auto & workers compensation including OH business insurance costs. Call us (614) 407-1774.